Report on our Annual General Meeting in October 2019
This year we tried something new….
In past years we have had our meeting around the feast of St Vincent de Paul. The meeting has been on a Thursday evening – it was always useful. There was great feedback and those who took part could take away a greater knowledge of what was happening and who was involved in the various activities and responsibilities.
The issue was – attendance was very low.
How do we reach a great number of people and so include more parishioners in the stewardship of the parish community. It is about being informed, but more – it is also about having a voice and becoming involved.
In the Parish Pastoral Council we decided to anchor the meeting to our Sunday masses (a captive audience :-)). There were challenges of course. How long? What form? Getting people to join in…..
A feedback form was sent out 3 weeks before the meeting. We had 18 responses and looked at what was there and how we could respond.
We wanted the meeting to make visible the members of the council and showcase important themes and the way ahead.
So it was decided.
As we could not talk on all subjects we would present an annual report. As far as possible all members of the council would take part. This meant that we did not need and “open mic” – we had the feedback forms and in case of clarifications people would be encouraged to speak with he appropriate person and seek clarification.
Included in the report is the 5 year plan – our planning to develop both our buildings and our spirit over the coming years.
As well as a report we would also publish a calendar of events for the coming year. Together with this I laid out the 3 priorities for moving forward. The priorities come from our ongoing work as a council and stem from our away day at the Schoenstatt Shrine in August.
The priorities are:
- Looking for and engaging the missing young adult section of our community
- Developing our channels of communication
There was a bit of tense apprehension as we began these meetings. But the response was very positive. In a very short period of time we passed on a lot of information. More importantly we demonstrated by our actions how much we want to involve as many as possible in the development and challenges of our parish community.
Many thanks to all council members and parishioners involved in the many activities and responsibilities involved in helping a parish community to grow and develop. I would like to especially thank Jackie Solomon – the Parish Council Secretary for her work in collating our annual report (amongst other things!).
Now it is time to get on with he work….
These documents are available for you to download: